5 Ways to Simplify Your Techno Life

I’ll freely admit I didn’t come up with these.  They come from the Daily Zen site, and were targeted to personal life (and had 7 steps origionally).

However, as I read these, they struck me as completely approperiate and valuable for life in the Technology Fast Lane.

I frequently practice these tennants (without even knowing it sometimes) and I feel they really help me stay focused and maintain my priorities on the things that really matter.

I think we all need to take some time in the fast-paced world of technology and Zen out for a bit.  These can help you survive, and help you be more productive as well.

 Full credit to the Daily Zen for this.  I’ve modified them a bit based on my experiences, and to apply to technology.

#1 Prioritize

Try getting out a pad and paper (or iPad or some other GTD list) and writing what you absolutely have to do today.  Keep it to the stuff you “must do”.  Don’t let other “maybes or should do” items creep onto the list. Writing out your tasks-at-hand simplifies your thoughts and gets rid of all the mental chaos and stress.  This will allow you to prioritize and figure out what needs to get done soonest.  Ideally, you’ll be able to start working on that as soon as you figure it out.

#2 Broad view

Think about the big picture.  This seems counterintuitive if the goal is to simplify, but it’s actually important. In IT it’s not just important, it’s critical.  Think about what you really want and where you really want to be in your organization, and start weeding out anything that doesn’t jell with those ideas.  Failure to keep the Broad View in mind in this business is a fast way to being obsolete as a professional, as a department and as a company.

#3 Narrow down

After you’ve zoomed out and put things in perspective, go back to the details.  Focus on what’s important.   If you change a tiny part of your organization, department or self each day for a year, by the end of the year the big picture will have changed completely.  Implement small changes, one at a time, the goal being simplicity.  Shave off an unnecessary expense, find a simpler way to complete a project. Rinse and repeat as necessary.

#4 Relax

Don’t procrastinate, but relax.  Take things as they come. I’ll say it again.  Relax.  There’s no point in simplifying things if the process just stresses you out.  Look at it as a gradual process rather than an instant gratification.  De-cluttering your surroundings will eventual help you de-clutter your mind. Focusing your organization will also help clear out the chaff.  Take time to relax and Breathe.  Yes, Breathe with a capital “B”.  The breath is the pathway to focus and relaxation.  Not only does it provide your body with much needed oxygen, but it’s something to focus on.

#5 No multi-tasking

One thing at a time.  Pick a thing, and do it with deliberate hard work instead of half-assing 5 things at once.  If you have to clean your desk, clean your desk.  Don’t clean a little, eat, clean a little, check facebook, clean a little, write emails.  Just do it; you’ll feel the satisfaction of dedicating your full attention to something. The same goes with your organization.  Don’t let yourself or staff get sucked into working on 5 things at the same time.  Yes there are multiple projects that demand our attention, but keep them in “compartments”.  Allow staff to focus on projects one at a time without pulling them in different directions.  Multitasking is great in theory, but in reality, it only leads to chaos and frustration.

via the daily zen: 7 Ways to Simplify Your Life.

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